Document Storage
Sometimes there are documents that just need to be kept. Sales receipts, tax documents, old bank account records, or any other document that your accountant advises you to keep can be securely stored through HQ Paperless.
When important documents need to be kept safe and secure, it’s essential to use a secure storage facility over keeping them somewhere where they are bound to get lost or possibly tampered with.
Offsite Storage advantages
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prevent accidental or unintentional exposure of corporate data
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keep your documents viewable by only the authorized employees
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eliminate the chance of losing your important documents
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documents are always exactly where they are supposed to be
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protect customer lists, vendors and other sensitive financial information
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free up valuable office space
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minimize the risk of PHI (protected health information) being disclosed
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know that privacy documents are not being accidentally tossed in the trash
Consider pairing document scanning with long term storage to improve access to important information while protecting the original source documents.